Executive Assistant -UMO Meeting 9.12.23

This is a full time position virtually based, the executive assistant will be responsible for the immediate needs of the CEO by providing a high level of administrative support. Responsibilities:

1. Calendar Management: Managing the executive’s schedule by organizing appointments, meetings and events. This includes coordinating with internal and external stakeholders, prioritizing commitments and ensuring efficient use of the executive’s time.

2. Travel arrangements: Making travel arrangements, including booking flights, hotels, transportation and creating itineraries.

3. Correspondence and communication: Handling incoming and outgoing communications, such as emails, phone calls and written correspondence on behalf of the executive.

4. Meeting support: Assisting with meeting preparations, which may involve scheduling meetings, preparing agendas and organizing necessary materials. Following up on action items and ensuring timely completion of tasks discussed during meetings.

5. Information Management: Organizing and maintaining files, records and databases, Managing confidential information with discretion and ensuring data integrity and security.